This document provides a structured overview of the procurement, implementation, and governance process for AI and IT systems within an organisation. It outlines the key stages involved in evaluating, selecting, testing, integrating, and monitoring AI solutions, while defining the responsibilities of relevant stakeholders such as IT, Legal, Data Protection Officers, HR, Marketing, and Management. The chart covers technical assessments, regulatory reviews, risk analyses, documentation obligations, compliance measures, and ongoing optimisation processes. In addition, it highlights the importance of cross-departmental coordination, training, and continuous monitoring to ensure compliant and effective AI system deployment. The purpose of this document is to support organisations in establishing a transparent and structured AI procurement workflow that aligns operational, technical, and legal requirements throughout the entire lifecycle of AI systems.